Xerox

Purpose:
•  Responsible for the acquisition and validation of purchase orders to drive accurate invoicing to collection.  

•  A short statement which describes the role and how it supports Xerox's key objectives using specific measures of success (Key Performance Indicators).

•  Primary function is to collaborate with vendors/suppliers to ensure high quality supplies & equipment are being delivered in timely manner to better support customer business.


Scope:
Specific:
•  Procurement & returns of LNW OEM & Compatible supplies (80% LNW, 20% XCL) and equipment (93% LNW, 7% XCL)

•  Creation of parts, labor and freight purchase orders

•  Enter tracking of shipments into system

•  Weekly and monthly ethical wall reporting (100% LNW)

•  This ethical wall enables Xerox to maintain their HP authorization

•  Individual contributor – no direct reports

•  Comply with ethical requirements 100% of the time

•  Front line controller who reviews and generates invoices for POs processed


Primary Responsibilities:
•  Process HP rebates for equipment and toner quickly and efficiently.



Analyze sales orders received, selecting vendors/suppliers based on toner quality, lead time/delivery and cost

•  Analyze equipment orders, ensuring all orders are within margin, selecting vendors/supplies based on lead time/delivery and cost.



Place orders and obtain acknowledgement of purchase orders from suppliers.

•  Create purchase orders & enter pricing for all NX labor, service calls and freight.



Enter tracking from orders into the system & follow up with suppliers to ensure the supplies are delivered in a timely manner.

•  Run purchase order reports.



Adding and updating database information.

•  Escalate to management supply/vendor issues.



Work with vendors and customer service regarding toner returns, credits and process issues.

•  Maintain strong and positive relationships with suppliers and vendors and also negotiating toner & freight costs.



Research reman alternatives for OEM toner.

•  Completing month end reports efficiently and promptly.



Completing weekly HP reports.

•  Provide assistance to other team members as needed.



Invoicing team advised of cancels for invoicing reconciliation.

•  Will work directly with service provider on invoicing errors.



Communication and follow up with requestors.